EllisDon is a global construction services company that cares about only three things: maximizing the success of our clients, creating terrific opportunities for our employees, and demonstrating innovative leadership within our company. We have a fifty-eight year history of building and operating by a unique set of values: mutual trust, entrepreneurialism, and execution.

 

We believe it is through choice that people take advantage of the opportunities at EllisDon.  We are a company focused on continually searching out opportunities to make a difference, to become stronger, to stay a leader.

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OPERATIONS COORDINATOR

 

Essential Functions/Responsibilities:

1. Remain aware, update and control Operations Manager daily, weekly and monthly schedules.

2. Organize and coordinate training sessions and seminars including confirmation of attendees, booking and coordinating travel.

3. Develop and maintain well organized filing system for operations that permits easy reference and rapid retrieval of information.

4. Track new employees, proactively follow up to ensure that three month reviews are taking place and that any immediate training needs have been addressed, i.e. safety courses, EdgeBuilder, LEED, etc. courses.

5. Track Client First program, identifying areas of improvement or lack of compliance.  Work with the Client First Director to determine right corrective action to address the problem.

6. Coordinate and ensure signage on sites is adequate.

7. Arrange travel, hotel, and car reservations and prepare itinerary, both corporate and personal for the Operations Manager.

8. Assist with organizing meetings and/or special events.

9. Coordinate the preparation of bi-monthly Project Manager Reports.

10. Notify Project Managers/Superintendents of meetings and prepare minutes; organize agenda.

11. Update and maintain manpower allocation database for current and future projects.

12. Perform additional functions as directed or assumed on personal initiative.

Skills, Knowledge, Qualifications and Experience:

1. Educational and experience preference is high school graduate with at least 5 years of secretarial and/or clerical work experience and good grasp of English usage, spelling, grammar and punctuation.

2. Knowledgeable and proficient use of personal computer.

3. Practical experience with Microsoft Word, Excel and Lotus Notes.

4. Knowledge of the construction industry or direct experience within the industry an asset.

5. Strong organizational skills.

6. Good decision making skills, ability to assess and prioritize own work and items for the attention of the Western Operations Manager.

7. Well developed interpersonal skills, professional in dealing with internal staff and clients.

8. Ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must.

 

EllisDon is an Equal Opportunity Employer