EllisDon is a global construction services company that cares about only three things: maximizing the success of our clients, creating terrific opportunities for our employees, and demonstrating innovative leadership within our company. We have a fifty-eight year history of building and operating by a unique set of values: mutual trust, entrepreneurialism, and execution.

 

We believe it is through choice that people take advantage of the opportunities at EllisDon.  We are a company focused on continually searching out opportunities to make a difference, to become stronger, to stay a leader.

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Legal Assistant

 

Essential Functions/Responsibilities:

1. Opening new claim files, preparing accounting information, keeping accounting advised of new claims, maintaining the filing system, preparing pleadings binder.

2. Opening new insurance files, obtaining copies of proper insurance policies, reporting claims to our adjuster Crawford for investigation and providing direction and monitoring claim.

3. Maintaining the Lotus Notes Legal Database (entering new files, closing files, updates) for an easy reference and rapid retrieval of information.

4. Maintaining the Legal Invoice Tracking (entering invoices into database, coding invoices, setting up new codes, paying them through trades payable, dealing with issues that arise from our accounting dept. and law firms, ensuring the AS400 and our Legal Invoice Tracking correspond).

5. Preparing the Quarterly Report (March, June, September, December,) and D&B Reports, as requested.

6. Conducting Lien Searches with Teraview and allocating expenses to various projects.

7. Prepare audit letters for our law firms in preparation for our company year end audit.

8. Providing word processing support to the department, and completing various duties as assigned including screening and distributing incoming mail, responding where appropriate,  Dictaphone transcribing, which may include memoranda, contracts, and correspondence.

9. Preparing Affidavits of Documents, Releases, and other legal documents, as requested.

10. Maintain confidentiality of the Legal Department.

 

Skills, Knowledge, Qualifications and Experience:

1. High school graduate with at least five (5) years of secretarial and/or clerical work experience with a good grasp of Math and English (including spelling, grammar and punctuation).

2. Knowledgeable and proficient use of personal computer.

3. Practical experience with WordPerfect for Windows and Excel, Lotus Notes and the AS400 preferred.

4. Ability to perform secretarial and clerical duties with deliberate speed and accuracy without immediate and constant supervision.

5. Ability to exercise good judgment in recognizing scope of authority and protecting confidential information is a must.

 

EllisDon is an Equal Opportunity Employer