EllisDon is a global construction services company that cares about only three things: maximizing the success of our clients, creating terrific opportunities for our employees, and demonstrating innovative leadership within our company. We have a fifty-eight year history of building and operating by a unique set of values: mutual trust, entrepreneurialism, and execution.
 
We believe it is through choice that people take advantage of the opportunities at EllisDon.  We are a company focused on continually searching out opportunities to make a difference, to become stronger, to stay a leader.

Site Administrator

 

Essential Functions/Responsibilities:

1. Type variety of documents including majority of site specific correspondence.  Maintain/set up sophisticated filing systems using EllisDon project management system.

2. Log information into EllisDon’s project management system.

3. Answer phones – screen/handle routine and/or non-critical items – pass others on to supervisor.

4. Ability to transcribe meeting minutes.

5. Log information into EllisDon’s project management system.

6. Coordinate receipt and processing of submittals from sub or vendor to include preparing for PM’s approval, architect’s review, preparing logs and returning to originator. 

7. May compile and prepare various reports for supervisor’s use (requires analysis and comparison of data).

8. Manage site office to include maintenance, cleaning, equipment and supplies.

9. Ensure continuance of office routine in supervisor’s absence.  May write reports, letters, memos etc. for supervisor’s signature.

10. Coordinate and process general administrative work (time sheets, vacation requests, supply requisitions etc.) for supervisor’s signature.

11. Responsible for continuously expanding and updating professional knowledge and honing training skills in order to enhance individual and team innovation and productivity.

12. Perform additional assignments per supervisor’s direction.

 

Skills, Knowledge, Qualifications and Experience:

1. Educational and experience requirements include high school diploma, plus one or two year’s business school, or the equivalent combination of training and experience. 

2. A minimum two years secretarial and administrative experience is beneficial. 

3. Working knowledge of business procedures, letter and report formats and an ability to type 65-70 wpm accurately. 

4. Must have working knowledge of computer systems, word processing and spreadsheet applications. 

5. Previous experience and knowledge of the construction industry is preferred.

 

EllisDon is an Equal Opportunity Employer